MedHub Software Release Notes

MedHub UME and GME Software Release Notes include information on new features, enhancements, and updates.

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MedHub Release Notes | June 20, 2024

Enhancements

[GME/UME] All users – Created navigation(bread crumbs) so when a user is on the Analytics tab they can navigate to myHome; enabler for New Work hours reporting.

Updates

[GME] GME Office – Corrected an issue when exporting the Program List, in the Trainee Types column for each program row, all Trainee Types enabled in the program where not displaying
[GME] GME Office – Corrected an issue when viewing Resident Dashboards, a short text question was listed with 1 as the answer; but in View Completed Evaluations, and other Evaluation Reports, the accurate response of 0 is displayed for the same short text question
[GME] Hospital Finance – Updated IRIS 2.0 data generation so that residents without a valid training history record or valid training history record information are consistently removed from all reports and layouts after the pre-test step
[GME] Faculty – Corrected an issue where a faculty mentor couldn’t see an aggregated view of procedure evaluations even though access was enabled to all individual evaluations
[UME] Student Administrator – Corrected an issue where through the API a success message was appearing even when there was no academic term defined

MedHub Release Notes | June 12, 2024

Updates

[GME] GME Office – Updated list view of Certificates on resident’s forms/files tab so that custom dates display when entered
[GME] GME Office and Program Administrator – Corrected issue where program administrators were able to modify and delete policies uploaded by the GME Office
[GME] Program Administrator – Program administrators now have access to the same static PDF of an approved PLA as the GME Office
[GME] Program Administrator – Corrected issue with Requested Absences Report where a processing error would display if only the Sick Days absence type selected in report options
[UME] Faculty – Corrected issue where the Evaluations Low Score Report would display a program name instead of the expected course name when run by a faculty member with UME and GME access

MedHub Release Notes | June 05, 2024

Enhancements

[GME] GME Office – Created Analytics tab for GME Office users; enabler for new Work Hours reporting
[GME] Program Administrator – Created Analytics tab for program administrators; enabler for new Work Hours reporting
[GME] Faculty – Created Analytics tab for Faculty users; enabler for new Work Hours reporting
[UME] Student Administrator and Course Coordinator – Created Analytics tab for Student Administrator and Course Coordinator users; enabler for new Work Hours reporting

Updates

[GME] GME Office – Corrected an issue where the downloaded Import template, in Task Wizards>>New Resident Import, wasn’t displaying the correct hospital code for resident/new resident.
[GME] Program Administrator – Updated the print view of Progress Reports so that users can identify which radio button is selected
[GME] Program Administrator – Corrected an issue where Conference Attendance by Resident report did not produce any data when run for visiting residents using the overlap method
[GME] Program Administrator – Corrected an issue where evaluation scales were not copying with evaluation forms when those forms were copied from another institution
[GME] Program Administrator – Refactored administrator access to ‘of student’, ‘of portfolio’ and ‘of program/hospital’ evaluations

MedHub Release Notes | May 29, 2024

Updates

[GME] GME Office – Corrected issue where Disciplinary and Awards tab did not list the expected values in the Disciplinary Type field
[GME] GME Office and Program Administrator – Updated the Batch Demographics Import task wizard to include all custom text fields
[GME] GME Office – Corrected issue causing the Program Contacts Export to not include Department Chair as expected
[GME] Program Administrator – Corrected issue causing an evaluation form name to display in the Resident Identify Supervisor set up after user chooses ‘Do not evaluate this level’
[GME] Resident – Updated the Modify Moonlighting Request page to respect the ‘Limit Request Dates to this Academic Year’ Institutional Setting; previously residents could adjust the dates outside of the current academic year at this step
[UME] Student Administrator and Course Coordinator – Corrected issue causing session duration information to not display as expected in the CMAP Sessions Export

MedHub Release Notes | May 22, 2024

Enhancements

[GME] Hospital Finance – Added knowledgebase article to IRIS 2.0 Pre-test that includes information on pre-test checks and which errors cause the trainee to be excluded from the generated file
[GME] Hospital Finance – Added last run date/time information to IRIS 2.0 Pre-test so it is easier to know when the pre-test audit was last performed
[GME] Hospital Finance – Added the ability to export the IRIS 2.0 Pre-test Audit Summary to excel
[GME] Hospital Finance – Added filter to allow user to hide programs without warnings or errors in the IRIS 2.0 Pre-test
[GME] Hospital Finance – Updated the IRIS 2.0 Post-test check for ‘Invalid Residency Code’ to show a warning when individual assignment records have a residency code of 0
[GME] Hospital Finance – Added ability to expand all program tables in IRIS 2.0 Pre-test so users can see entire list of warnings/errors for all programs
[GME] Hospital Finance – Enhanced the UI on the IRIS 2.0 Pre-test page to offer more filter and display options

Updates

[GME/UME] All User Types – Corrected issue causing attachments not to display in users’ view of previously submitted help tickets
[GME] GME Office – Corrected an issue in Dynamic Forms where the medical school drop down did not contain the standard option for Foreign Medical School
[GME] GME Office – Updated the IRIS Code dropdown in the Modify Training History view to display the entire IRIS code specialty name
[GME] GME Office and Hospital Finance – Updated the IRIS 1.0 FTE Details by Cost Center report to respect user access to SSN
[GME] Program Administrator – Corrected an issue where an Outside Evaluators name was not appearing in the field for Target in View Completed Evaluations
[GME] Resident – Corrected an issue when incoming trainees went to Trainee Application, to review and sign contract requirements, the Contract PDF was not opening in Chrome, and a 500 error appeared
[UME] Student Administrator and Course Coordinator – Updated the Procedure Demographics Report so the date range will determine which students are included instead of only including currently enrolled students
[UME] Course Coordinator – Course Coordinators with the super admin flag will gain access to newly added courses automatically if the course was added manually through the Course List

MedHub Release Notes | May 15, 2024

Updates

[GME] GME Office – Corrected an issue causing some information not to be populated into credentials monitoring notification emails as expected
[GME] GME Office – Corrected an issue causing a date to not display as expected in an onboarding notification email
[GME] GME Office – Corrected an issue causing some PDFs of approved PLAs to display incorrectly
[GME] GME Office – Corrected an issue where the provider number in Sites/Billing was only allowing a single digit
[GME] GME Office – Corrected an issue where users where receiving a “required fields missing’ error for auto-populated required fields on PLA forms
[GME] Program Administrator – Corrected an issue where the selected radio buttons were not displaying when printing a completed progress report
[GME] Hospital Finance – Removed the ‘No Matching Provider’ check from the IRIS 2.0 Post-test; this check is only applicable to data generated in IRIS 1.0
[GME] Hospital Finance – The IRIS 2.0 Export XML tab will automatically update and display the new file when it is complete
[UME] Student Administrator – Corrected an issue that was causing ’12/31/1969′ to be populated for the due date in rows where no package had been delivered in the onboarding export

MedHub Release Notes | May 8, 2024

Enhancements

[UME] Student Administrator – Created School Setting for clients to configure which student administrator(s) should receive the new non-compliant work hours alert email
[UME] Student Administrator – Created alert email to be delivered to designated student administrator(s) when a student submits non-compliant work hours; email will include student name, timesheet dates, and violation information
[UME] Student Administrator – Designated student administrators will receive the new non-compliant work hours email regardless of whether the student submitted the timesheet via the full site or mobile app

Updates

[GME/UME] Faculty – Updated evaluation forms so scales display as expected when the Electronic Signature option is used
[GME/UME] Faculty – Updated evaluation forms so horizontal scrolling is not erroneously required for long scale descriptions
[GME] GME Office – Updated mechanism for selecting programs in billing generation to be compliant with browser restrictions
[GME] GME Office – Corrected issue causing the resident name and DIO name to not display as expected for some signature configurations within trainee contracts
[GME] GME Office and Program Administrator – Corrected an issue where a blank page would appear when opting to open a calendar item in a new tab
[GME] Hospital Finance – Corrected issue causing the IRIS 2.0 Data Browser to display an error if the trainee was scheduled to an away conference during the data set dates
[UME] Student Administrator – Corrected issue causing the Year value not to display in the Student Enrollment Report
[UME] Student Administrator – Corrected issue that caused the Security – Student Modified audit not to capture changes made through the API as expected

MedHub Release Notes | May 1, 2024

Enhancements

[GME] Hospital Finance – A program column has been added to the IRIS Post Test view and export

Updates

[GME] Program Administrator – Updated the option to share a conference with another program when creating a new conference to disallow sharing with inactive programs
[GME] GME Office and Program Administrator – Updated the validation in Resources and Documents to allow for links to external MedHub pages (ex: JCAHO jobs page)
[GME] Hospital Finance – Corrected issue causing some assignment information to be included in the IRIS 2.0 Data Browser for trainees that were excluded from the file
[UME] Student Administrator – Updated system behavior when deleting enrollment periods so that any sessions scheduled are also removed; previously these caused duplicate entries on students’ calendars
[UME] Student Administrator and Course Coordinator – Corrected issue causing a backslash to appear in some CMAP Session Names

MedHub Release Notes | April 24, 2024

Enhancements

[GME] GME Office – Enhanced the /users/outside API call to include the current values for the Program Settings for ‘Include released residents’ and ‘Include off-program evaluators’ in self-initiated evaluations
[UME] Student Administrator, Course Coordinator and Faculty – Added the ability to sort and search the list of CMAP Session Objectives; update also includes pagination and a clear indicator of the number of items in the list

Updates

[GME/UME] GME Office, Program Administrator, Student Administrator and Course Coordinator – Refactored components of the Aggregate Comments report to make the query less taxing on system performance
[GME] GME Office – Corrected an issue where adding additional sites to a funding source were not saving
[GME] GME Office – Updated the Program List export option to include the program length value associated with the default resident type
[GME] GME Office, Program Administrator, and Hospital Finance – Updated the Residents character limit in the first, middle, and last name fields to accommodate up to 35 characters to be incompliance with CMS for IRIS
[GME] Program Administrator – Corrected an issue where an Outside Evaluators name was not appearing in the field for Target in View Completed Evaluations
[UME] Student Administrator – Corrected an issue where the number listed for the Pending Enrollment Requests Urgent Task was not matching the number of pending enrollments listed on the Enrollment Requests page
[UME] Student Administrator – Corrected an issue on the Export file from Incomplete Evaluations where the course column was missing in the file
[UME] Student Administrator – Corrected an issue where the Faculty’s program was not displaying the most current program when using the Search subtab while logging a procedure
[UME] Course Coordinator – Corrected an issue where the “Add to Course” button was not always available to Course Coordinators looking to add faculty to their course

MedHub Release Notes | April 17, 2024

Updates

[GME] GME Office – Corrected issue causing some certification data not to update upon approval of a dynamic form for returning trainees
[GME] GME Office – Corrected an issue causing some values not to populate for configured tokens in Credentials Monitoring alert emails
[GME] GME Office and Program Administrator – Corrected issue causing some disciplinary records not to save as expected
[GME] Program Administrator – Updated the verbiage on the error message that appears when trying to schedule a released resident to overlapping services
[GME] GME Office – Updated the Meals – Rates by Service to include services even if they don’t have a rate associated with them
[GME] Program Administrator – Corrected an issue in the Export Evaluation Data so it respects the user’s program access
[GME] Faculty – Corrected an issue where checkbox and drop-down responses on Outside Evaluator evaluations were being cleared or reset to the default option when the evaluation was submitted without the required fields
[GME] GME Office and Program Administrator – Corrected an issue where the Evaluation Low Score report was not generating
[UME] Student Administrator – Updated the Primary Coordinator field label on the School Settings > General Tab, to be dependent on a root setting
[UME] Student Administrator – Updated the Print View of evaluation forms to show questions that are part of skip logic

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Archived Software Release Notes

2023

MedHub Release Notes | December 20, 2023

Enhancements

[UME] Student Administrator, Course Coordinator and Faculty - Added hover text for warning icons that appear on the CMAP Course Sessions tab so that users know why the warning icon is displaying
[UME] Student Administrator and Course Coordinator - Added a warning icon next to the Course Objectives section of the CMAP modify Session layout. This is visible if the session has undesirably linked course objectives
[UME] Student Administrator, Course Coordinator and Faculty - Added total entry count information to the top of the CMAP Course Sessions list view. Previously this was only displayed at the bottom of the page
[UME] Student Administrator and Course Coordinator - Added warning icon on the Modify Sessions page Session Objectives list view when the item contains undesirable links
[UME] Student Administrator, Course Coordinator and Faculty - Updated CMAP Course Objectives tab to ensure consistency with other pages. The column header is now EPO(s) and the EPO short name field is used for the values listed
[UME] Student Administrator and Course Coordinator - Reordered the columns in the Session Objectives list view within the CMAP Modify Session page. The EPO column now displays the EPO short name and count of total linked EPOs
[UME] Student Administrator and Course Coordinator - Enhanced the CMAP Session Objectives list on the Modify Sessions layout to include both desirably and undesirably linked EPOs
[UME] Student Administrator and Course Coordinator - Added warning icon and information text above Session Objectives table within the CMAP Modify Session view when at least one Session Objective is undesirably linked

Updates

[GME/UME] Resident and Student - Updated onboarding requirements to display the expected values on the Electronic Signature page when tokens are used
[GME] Program Administrator - Updated the Evaluation Delivery History report to redact evaluator names for completed evaluations if the evaluation type is set to 'Name Redacted' or 'Name and Confidential/Required Comments Redacted' access
[GME] Hospital Finance - Updated IRIS 1 generation and data browser to ensure activities at NHL/NPS sites were attributed to the expected cost report regardless of whether the 'program default' option or a specific cost report is configured
[UME] Faculty - Corrected issue causing some faculty course directors to receive an error when clicking into their view of Faculty/Course evaluations
[UME] Faculty - Corrected issue causing some comments to be visible to Course Directors when Evaluation Access by Users was set to Comments Redacted
[UME] Student Administrator and Course Coordinator - Updated language within CMAP Modify Sessions view Rules table from "AAMC Export Rule" to "MedHub Recommendations" to reflect the recent changes in MedBiquitous requirements
[UME] Student Administrator, Course Coordinator and Faculty - Updated CMAP Course Objectives tab to ensure consistency with other pages. The column header is now EPO(s) and the EPO short name field is used for the values listed

*Next release will be week of January 8, 2024

MedHub Release Notes | December 13, 2023

Enhancements

[UME] Student Administrator, Course Coordinator and Faculty - Updated Curriculum Mapping > Educational Program Objectives tab so that Assessment Method(s) column includes all unique assessment methods regardless of whether they are associated with desirably or undesirably linked Sessions
[UME] Student Administrator, Course Coordinator and Faculty - Updated Curriculum Mapping > Educational Program Objectives tab so that Session(s) column includes count of all desirably and undesirably linked Sessions
[UME] Student Administrator, Course Coordinator and Faculty - Updated Curriculum Mapping > Educational Program Objectives tab so that Session Objective(s) column includes count of all desirably or undesirably linked Session Objectives
[UME] Student Administrator, Course Coordinator and Faculty - Updated Curriculum Mapping view of linked Sessions when clicked from the Educational Program Objectives t ab to filter for desirably and undesirably linked items
[UME] Student Administrator, Course Coordinator and Faculty - Updated Curriculum Mapping view of linked Sessions Objectives when clicked from the Educational Program Objectives tab to filter for desirably and undesirably linked items
[UME] Student Administrator, Course Coordinator and Faculty - Updated Curriculum Mapping > Course Objectives tab to include a count of all desirably and undesirably linked Sessions
[UME] Student Administrator, Course Coordinator and Faculty - Updated Curriculum Mapping view of desirably linked Sessions when clicked from the Course Objectives tab to exclude inactive Sessions
[UME] Student Administrator, Course Coordinator and Faculty - Updated Curriculum Mapping view of linked Sessions when clicked from the Course Objectives tab to filter for desirably and undesirably linked items
[UME] Student Administrator, Course Coordinator and Faculty - Updated Curriculum Mapping view of linked Sessions Objectives when clicked from the Course Objectives tab to filter for desirably and undesirably linked items
[UME] Student Administrator, Course Coordinator and Faculty - Updated Curriculum Mapping > Sessions tab to display ordinal numbering and update numbering automatically when a Session is inactivated

Updates

[GME/UME] All User Types- Removed Contact Us form from Help link on Login page
[GME/UME] All User Types- Updated styling of FAQ section within Help link on Login page
[GME/UME] All User Types- Updated styling of Help link on Login page
[GME] Residents - Evaluations that are resubmitted will now re-trigger the urgent task for review when the program uses the Evaluation Review functionality

MedHub Release Notes | December 6, 2023

Updates

[GME/UME] Faculty - Updated system behavior when a faculty clicks on the GME 'Director Access' link on their Evaluations tab. Previously, if the faculty was toggled to a UME course, they received an error when clicking this link. Now they are redirected to the GME program they are the Program Director for
[GME] GME Office, Program Administrator and Hospital Finance - Updated the Resident Ad Hoc Demographics report to display the correct home institution and home program values from the training history record for visiting residents when these options are selected
[GME] Program Administrator - Corrected issue with filters on View Procedures/Cases page that caused no results to be returned when filtering by Supervisor
[GME] Faculty - Updated the Moonlighting approval page for Program Directors to disallow the user from clicking Approve multiple times. This was causing duplicate email alerts
[GME] Resident - Updated the Moonlighting request form to require numeric entries in the Max Weekly Hours field
[UME] Student - Updated the course/clerkship list within the Procedure/Diagnosis Summary view to list all current courses and courses that ended within the last year

MedHub Release Notes | November 29, 2023

No Release

MedHub Release Notes | November 22, 2023

No Release

MedHub Release Notes | November 15, 2023

Enhancements

[GME/UME] GME Office, Program Administrator, Student Administrator and Course Coordinator - Updated the Aggregate Comments Report to return comments collected on outside evaluators
[GME] GME Office and Program Administrator - The NAS Scholarly Activity report now calculates whether research was completed during the report dates when the report is run by Publish Date; previously this was only possible when run by Entry Date
[UME] Student Administrator and Course Coordinator - Updated the Aggregate Comments Report to allow users to run for multiple courses, departments or sites
[UME] Student Administrator and Course Coordinator - Updated the Aggregate Comments Report output to include all desired data when run for multiple courses, departments or sites; added course column
[UME] Student Administrator and Course Coordinator - Updated the Aggregate Comments Report to allow users to select Student Groups as targets

Updates

[GME/UME] Faculty - Corrected issue requiring faculty evaluators to scroll horizontally to locate the Submit button when certain answer types were present
[GME] Program Administrators - Corrected issue causing low score alert comments to be masked on completed evaluation forms for program administrators who should have access to view them
[GME] GME Office - Corrected issue so that users can successfully save selections in the Education tab - Medical School dropdown that include special characters
[GME] Program Administrator - Updated Service/Shift Management - Shift/Call tab to list shifts and calls that were authored by the program but are not tied to any services in the program
[GME] Program Administrators - Corrected issue causing the Annotated Rotation Schedule report not to load when the program uses a split schedule and one of the splits' first rotation does not start on 7/1
[GME] GME Office - Updated the Resident tab - Extended Workflow area to hide Unlock Rotations when access to this function is disabled for the user type
[GME] GME Office, Program Administrators, Faculty - Corrected issue causing the program dropdown to cut off some characters at the end of the longest program name
[GME] Hospital Finance - Corrected issue causing a backslash to be erroneously inserted into the IRIS 2.0 XML file when the Employer value includes a special character
[GME] GME Office and Hospital Finance - Corrected the Site-based Activity Report to respect the Cost Report option selected for NHL/NPS sites

MedHub Release Notes | November 8, 2023

Updates

[GME] Hospital Finance - Corrected issue with IRIS 2.0 assignment records that crossed the IRP end date
[GME] Hospital Finance - Corrected issue causing the IRIS 2.0 Data Download to display a HTTP 500 error if the data set included visiting residents without training history records
[GME] Hospital Finance - Corrected issue causing the system not to flag duplicate SSNs in the IRIS 2.0 pre-test
[GME] Hospital Finance - Updated access to the IRIS 2.0 Data Browser so that it is available regardless of whether the data set is locked
[GME] Resident - Updated system behavior so residents are unable to enter new portfolio IDs into the URL to access other portfolio entries
[GME] GME Office - Corrected issue causing new values added to the Pay Rate table for levels 12 and above not to save
[UME] Student Administrator - Corrected issue where user was able to save a Session without identifying a Primary Instructional Method within Curriculum Mapping
[UME] Student Administrator and Course Coordinator - Updated the logic within Gradebook assignment setup so the 'Include in Grade' checkbox does not display when user does not have access to the function

MedHub Release Notes | October 30, 2023

Enhancements

[GME/UME] Faculty, Residents, Students - Completed API enablement work that will allow mobile app users to access curriculum goals and objectives in future release

Updates

[GME/UME] All User Types - Corrected issue causing some clients not to receive all expected emails
[GME] Hospital Finance - Corrected issue causing trainees with different a medical school value in their demographics compared to the IRIS file to be excluded from the Data Download
[GME] Hospital Finance - Updated the IRIS 2.0 Data Download to include the expected employer value when client uses the split institution configuration
[GME] Program Administrator - Corrected issue causing the system to duplicate schedule assignments on first Amion sync after i
nitial configuration for programs with firm-based schedules
[GME] GME Office - Corrected issue causing demographics alert emails to be delivered to all GME users when the GME role was not selected in the alert setup
[GME] GME Office and Program Administrator - Updated the Resident Batch Import wizard - Confirm Import step to display expected values in current data column.
[UME] Course Coordinator - Corrected issue causing evaluations to display as delivered through Resident Identify Supervisors (RIS) when delivered through Student Identify Supervisor (SIS)
[UME] Student Administrator and Course Coordinator - Corrected issue causing the Student Enrollment Report to exclude course periods that cross academic years
[UME] Student Administrator and Course Coordinator - Updated the Work Hours Submission report to include the appropriate student level.

MedHub Release Notes | October 18, 2023

Updates

[GME] GME Office, Program Administrator, Faculty - Corrected issue causing the program dropdown to cut off some characters at the end of the longest program name
[UME] Student Administrator and Course Coordinator - Corrected session memory issue causing some users to be logged out of the system when running the Aggregate Evaluation Report
[UME] Course Coordinator - Corrected issue causing the 'Send Email' and 'Resend Link' options to display for evaluations delivered to users will full MedHub accounts
[UME] Student Administrator - Corrected issue causing the associated course count to be incorrect within the Manage Package configuration view of Student Onboarding

MedHub Release Notes | October 11, 2023

Enhancements

[GME/UME] All user types - Adjusted username field to accept up to 30 characters

Updates

[GME] GME Office - Corrected issue with appending curriculum documents to approved program-level agreements
[GME] Program Administrator - Evaluations delivered to Outside Evaluators will now display all responses filled in by the program using the "Fill out on behalf of faculty" function
[GME] GME Office and Program Administrator - Corrected issue causing some date pickers to display behind banner in resident demographics
[UME] Medical Student - Updated student's Review Records view to hide the following demographics fields if they are not active: SSN, NPI, PositionID, Marital Status, Spouse, and Children

MedHub Release Notes | October 4, 2023

Updates

[GME] Hospital Finance - Refactored excel output of IRIS 2.0 CAP report to allow for data sets with more than one hundred thousand rows

MedHub Release Notes | September 27, 2023

Updates

[GME/UME] All Users - Corrected an issue for Institutions that have enabled MFA and also use SSO. When logging in through SSO the user will not be routed through MFA
[GME] GME Office, Program Administrator, Hospital Finance - Corrected an issue where resident demographics education record for the school name was not saving correctly when an IRIS code was used
[UME] Student - Corrected an issue where the evaluators name was not showing on evaluations
[UME] Course Coordinator - Corrected an issue in View Completed Evaluations where Course Coordinators were unable to view completed evaluations

MedHub Release Notes | September 20, 2023

No Release

MedHub Release Notes | September 13, 2023

Updates

[GME] GME Office - Corrected the Orientation Report to include expected data regardless of the use of the Appointment Type function
[GME] GME Office and Program Administrator - Updated the Resident Ad Hoc Demographics report to pull the Specialty value from the first in-house training history record after the orientation date when run with the Orientation Date option
[UME] Student Administrator and Course Coordinator - Corrected an issue causing Outside Evaluator names to be redacted unexpectedly in the View Completed Evaluations page

MedHub Release Notes | September 6, 2023

Enhancements

[GME] GME Office and Hospital Finance - Added new Alternate IRP Eligibility information to the IRIS residency code excel export
[GME] GME Office and Hospital Finance - Added new Alternate IRP Eligibility information to the IRIS residency code list
[GME] Hospital Finance - Added a new column to the IRIS 2.0 Data Download for Current Program Name that will reflect the trainee's true home program regardless of whether it is in-house or at another institution

Updates

[GME] GME Office - Updated the mechanism that emails compliance alerts to deliver to the designated GME recipient(s) configured in Institutional Settings Demographic Alerts

MedHub Release Notes | August 31, 2023

Updates

[GME] Program Administrator - Updated evaluation preview view to only display "Comments:" section under questions if the question currently has a low score alert comment configured
[UME] Course Coordinator - Corrected issue causing coordinator's view of Outside Evaluators to display a "Processing" error
[UME} Student Administrator - Corrected issue where primary site selection was not saving when 'no site' was selected

Mobile

[GME/UME] Faculty, Resident, Student - Fix to evaluations that use "Number Manually" functionality
[GME/UME] Faculty (iOS) - Fix to evaluation headers and pop-ups/prompts
[GME/UME] Faculty, Resident, Student- All day calendar events and shifts that cross midnight will respect time-zone settings of the program and user
[GME/UME] Faculty, Resident, Student (Android) - Update libraries and plug-ins; migrate application OS to support Android 13
[GME] Resident - Comprehensive list of program faculty appear when requesting an evaluation

MedHub Release Notes | August 23, 2023

Updates

[GME] GME Office, Program Administrator and Hospital Finance - Corrected issue causing trainees not to pull into the Ad Hoc Resident Demographics report if their first in-house training history record within the report dates was not an in-house residency record
[GME] Hospital Finance - Corrected issue that caused some assignments to display in gray on the IRIS 2.0 Data Browser when selecting the associated cost report
[GME] Hospital Finance - Corrected issue causing doubled assignment days and FTE values in IRIS 2.0 Data Download if more than one medical school was listed for the resident

MedHub Release Notes | August 17, 2023

Enhancements

[GME] Hospital Finance - Added IRIS 2.0 pre-test check to ensure residents have valid simultaneous match/alternate IRP codes
[GME] GME Office, Hospital Finance and Program Administrator - Updated mechanism that syncs IRIS code information to sites to accommodate new training history logic for simultaneous match/alternate IRP
[GME] GME Office and Hospital Finance - Added logic to ensure clients are selecting appropriate residency codes when setting up simultaneous match/alternate IRP information in resident's training history records

Updates

[GME] Program Administrator - Updated the Amion task wizard to filter available services to map based on academic year
[GME] GME Office, Program Administrators and Hospital Finance - Updated the Resident Ad Hoc Demographics report to successfully run even if some included trainees do not have training history records
[GME] Program Administrator - Restored mechanism that automatically grants administrators with the Superuser designation access to newly added programs

MedHub Release Notes | August 9, 2023

Updates

[GME/UME] All user types - Corrected issue causing some text responses to be cut off when printing completed evaluations
[UME] Student Administrator - Corrected issue that caused expected results to be returned when using the 'Instructor' filter within the Curriculum Mapping Advanced Search tool

MedHub Release Notes | August 2, 2023

Enhancements

[UME] Student Administrator and Course Coordinator - The Aggregate Evaluation Report was updated to display the department in the subheader for each faculty member when run by department
[UME] Student Administrator, Course Coordinator and Faculty - Curriculum Mapping Course/Clerkship Sessions tab updated to include new columns for Educational Program Objectives, Formative and Summative Assessment Methods, Session Objectives, Primary and Additional Instructional Methods and Resources

Updates

[GME/UME] GME Office, Program Administrator, Student Administrator and Course Coordinator - Corrected issue where the Aggregate Evaluation Report where the institutional logo was not displaying between individual targets' reports when printed
[GME] GME Office - Corrected issue causing some unexpected resident names to be included in the Unverified Residents Alert email
[GME] Faculty - Corrected issue where mentor's view of resident conference attendance did not display the expected information
when toggling between residents in different programs
[GME] Hospital Finance - Corrected issue causing assignments with no reimbursement values to be included in the XML file
[GME] Hospital Finance - Corrected issue causing users to be redirected to the IRIS 2.0 list view when attempting to click into the IRIS Data Browser
[UME] Course Coordinator - Corrected issue causing some backup coordinators to see a blank screen when clicking on the Low Score Alert urgent task
[UME] Student Administrator and Course Coordinator - Corrected issue causing inactive Session Objectives to be included in the Sessions export
[UME] Student Administrator and Course Coordinator - Corrected issue causing some Educational Program Objectives to be excluded from the Sessions export

MedHub Release Notes | July 26, 2023

Updates

[GM E] Program Administrator - Corrected issue so when a user clicks Keep Sessions, they will no longer see the 'Concurrent Session' pop-up page
[GME] GME Office and Program Administrator - The 'Reviewed' field will be included when printing an evaluation after using the Print icon
[GME] Hospital Finance - In IRIS 2.0 updated logic so button state remains consistent as 'Generate' until a user clicks it to generate the report
[UME] Medical Student - Corrected issue where fields were being depopulated when modifying procedure logs
[UME] Student Administrator and Course Coordinator - Corrected issue where Help > Help Resources > User Manual >Work Hours was navigating incorrectly

MedHub Release Notes | July 19, 2023

Updates

[GME] GME Office - Added Knowledgebase Article for Onboarding - Additional Processing to clarify the expected behavior
[GME] Hospital Finance - Updated error message that is triggered if a user attempts to access the IRIS 2.0 Data Browser for a dat a set that has not been generated
[UME] Medical Student - Corrected issue where students were able to access their onboarding portals without providing required authentication information
[UME] Student Administrator and Course Coordinator - Alternate First Name will now display on the Student Ad Hoc Demographics report for students with one listed in their demographics profile
[UME] Student Administrator - Increased the number of Resources clients can store in MedHub within Curriculum Mapping > Sessions

MedHub Release Notes | July 17, 2023

Enhancements

[GME] GME Office, Program Administrator and Hospital Finance - Users with write-access to residents' Education tab are able to designate a primary medical school for IRIS reporting
[GME] Hospital Finance - Post-Test Audit updated to run asynchronously
[GME] Hospital Finance - Users will see an Urgent Task and toast notification when the Post-Test has completed
[GME] Hospital Finance - IRIS 2.0 Post-Test tab updated to accommodate asynchronous workflow; help links added
[GME] Hospital Finance - The IRIS 2.0 Data Browser will display the medical school designated as 'primary'
[GME] Hospital Finance - The IRIS 2.0 Data Download will display the medical school designated as 'primary'
[GME] Hospital Finance - The IRIS 2.0 XML export will include the medical school designated as 'primary'
[GME] Hospital Finance - The IRIS 2.0 Pre-Test will return an error if a resident has multiple medical schools listed on their Education tab and none are marked as 'primary'
[GME] Hospital Finance - Post-Test results page updated to include warning icon if the master record or assignment record for the trainee has been edited since the last time the Post-Test was run
[GME] Hospital Finance - Post-Test 'Export All Errors' report updated to accommodate asynchronous method

MedHub Release Notes | July 12, 2023

Updates

[GME] GME Office - Corrected issue causing backslashes to be erroneously inserted into first, middle and last names with apostrophes when resident accounts are added
[GME] Hospital Finance - Updated name of post-test check from "Non-reimbursable residents" to "No Reimbursable Assignments in File" to better reflect the conditions that cause a resident to appear for that check

MedHub Release Notes | July 6, 2023

Updates

[GME/UME] All User Types - Removed non-substantive display errors and enhanced formatting of the privacy policy page
[GME] Hospital Finance - Updated access to the IRIS 2.0 Data Browser so that it becomes available once the IRIS file data is generated
[GME] Hospital Finance - 'Multiple employer' setting is now respected in all views of IRIS 2
[GME] Program Administrator - Updated administrator's list view of diagnosis logs to accurately reflect the verification status of not applicable
[UME] Student Administrator, Course Coordinator and Faculty - Corrected issue causing erroneous ordinal numbering in Curriculum Mapping Session Objective export

MedHub Release Notes | June 28, 2023

Enhancements

[UME] Student Administrator and Course Coordinator - Procedure Log Summary now limits students displayed under each site-based course by site-level enrollment when the 'Display matrix of students' option is used
[UME] Student Administrator - Schedules/periods endpoint has been updated to allow clients to export period IDs for Closed enrollment periods Actions

Updates

[GME] GME Office and Program Administrator - The Resident Ad Hoc Demographics report was updated to better reflect the expect data points when the Active During Period filter option is used
[GME] GME Office and Program Administrator - The Resident Ad Hoc Demographics report was updated to better reflect the expect data points when the Orientation Date filter option is used
[GME] GME Office - Corrected issue causing GME users to only have access to limited sites within PLA Management
[GME] Hospital Finance - 'Multiple employer' setting is now respected in all views of IRIS 2.0
[GME] Program Administrator - Corrected issue where Reset Level option did not persist when saving the Progress Report
[GME] Program Administrator - Updated administrator's list view of diagnosis logs to accurately reflect the verification status of not applicable
[UME] Course Coordinator - Corrected issue that allowed coordinators to use the 'Display Required Comments' option in the Aggregate Evaluation report when they did not have access to evaluation comments
[UME] Course Coordinator - Corrected issue causing evaluation forms not to display as inactive when expected in the self-initiated evaluation configuration area of Course Settings

MedHub Release Notes | June 21, 2023

Enhancements

[GME/UME] All User Types - The system now displays the link to the Privacy Policy Opt-Out form in the footer of all pages

Updates

[GME/UME] All User Types - Updated Privacy Policy to include new links
[GME/UME] Faculty, Resident and Medical Student - Corrected issue causing odd formatting of the Privacy Policy when viewed on the MedHub mobile app
[GME] GME Office - Corrected issue causing GME users to see a "partially locked" warning message in their view of the rotation schedule
[GME] Hospital Finance - Corrected issue causing blank rows to display under the Non-Reimbursable Resident IRIS post-test warning
[GME] Hospital Finance - Added acute accent and grave accent to invalid character check in the IRIS post-test
[UME] Course Coordinator and Medical Student - Corrected issue causing some case logs to require a supervisor when the corresponding course setting was not enabled
[UME] Medical Student - Corrected issue causing the print option within the individual student schedule view to display all students' schedules

MedHub Release Notes | June 14, 2023

Enhancements

[GME] Program Administrator - Updated new 'Select Columns' tool in View Completed Evaluations to remember previous selections within a session

Updates

[GME] GME Office, Program Administrator and Hospital Finance - Corrected an issue where the expected specialty values were not populated into the Resident Ad Hoc Demographics report when the Orientation Date filter was used
[UME] Student Administrator - Updated the Course Dates dropdown within student groups to display all course periods with start dates in the next one year and up to three years in the past
[UME] Student Administrator and Course Coordinator - Updated the student level value in the Student Enrollment Report to reflect the appropriate level for the specified enrollment record dates

MedHub Release Notes | June 7, 2023

Updates

[UME/GME] All User Types - Clicking the 'G' icon on the user's personal calendar will display Google calendar sync instructions an d .ics file
[GME] GME Office - Corrected issue where billing generation timed out if one or more clinic definitions were incomplete
[GME] Program Administrator - Updated Released Residents view of Rotation Schedule to display visiting residents home program abbreviation when appropriate
[GME] Resident - Corrected issue that caused some residents to see a blank screen when logging into their onboarding package
[GME] Hospital Finance - Updated 'multiple clinics' check on IRIS pre-test to ensure all clinic durations were considered appropriately

MedHub Release Notes | May 31, 2023

Updates

[UME/GME] All User Types - Users must agree to the updated Privacy Policy before continuing use of MedHub Products.
[GME] Program Administrator - Updated the rotation schedule 'Services (All)' print view to include faculty assignments
[GME] Hospital Finance - Corrected issue in IRIS 2.0 Data Browser - Trainee Detail view that caused some mismatched values for off-cycle trainees
[GME] Hospital Finance - Adjusted the name of the 'Current Residency Program' column header in the IRIS 2.0 Data Download to be 'Current MedHub Program' to clarify which program value will be pulled
[UME] Student Administrator and Course Coordinator - Corrected issue where system was inserting a backslash when the Session Objective name included an apostrophe

MedHub Release Notes | May 17, 2023

Enhancements

[GME] Hospital Finance - Enhanced IRIS 2.0 Data Browser detail view of trainee schedule assignments to display subsections by calendar month. This simplifies analyzing the information and ensures the site percentage value is consistent regardless of the cost report selected

Updates

[GME] Hospital Finance - Corrected issue causing date boxes to become misaligned when a validation warning displayed on the IRIS 2.0 Add Data Set page
[GME] Resident - Created validation process to ensure certification fields contain only the expected value

MedHub Release Notes | May 10, 2023

Updates

[GME] Hospital Finance - The reimbursement status of newly added NPS/NHL sites will be consistently respected when generating IRIS files
[UME] Course Coordinator - Students enrolled in a course with overlapping course periods may be scheduled through the Auto-Schedule Sessions feature
[UME] Student Administrator - Corrected an issue when using the "Display header descriptions" option on the Aggregate Evaluation Report that was causing header descriptions for Locked Questions to not display
[UME] Student Administrator - Clients may now use the coordinator tokens within the onboarding functionality to display the primary student administrator's name, phone number and email address
[UME] Course Coordinator - Corrected issue causing the diagnosis role to not display when viewing a previously submitted diagnosis log

MedHub Release Notes | May 03, 2023

Updates

[GME/UME] Information Technology user - List view of client's MedHub support tickets now accurately reflects the ticket status
[GME] GME Office - Corrected issue that caused License Number and License Expiration Date to sometimes pull into the incorrect fields when imported from a dynamic form
[GME] Hospital Finance - Corrected issue causing the IRIS 2.0 Pre-Test to flag apostrophes as invalid characters in trainee name fields
[GME] Hospital Finance - IRIS files can now generate successfully even if the data set includes trainees with erroneous overlapping training history records
[GME] Program Administrator - Corrected issue that caused Program Administrators without work hours access for a given program to see the Late Work Hours urgent task notifications for the program
[GME] Support User - Updated backend tool to allow for MedHub Support to better assist clients who have accidentally inverted rotation blocks when setting up their schedule
[GME] Hospital Finance - Corrected issue that caused backslashes to appear erroneously in the Resident Year Calculations report

MedHub Release Notes | April 26, 2023

Enhancements

[GME] Hospital Finance - The IRIS 2.0 Pre-Test will now display a warning when two or more medical schools are listed for a single resident
[UME] Student Administrator - The export available on the Session Objectives tab within the Curriculum Mapping functionality now includes additional data and is formatted by course

Updates

[GME/UME] Resident, Faculty and Student - Corrected issue where certain text boxes for required comments were not dis playing when expected
[GME] GME Office - Corrected issue causing a form validation error when attempting to save certain training history records
[UME] Faculty - Corrected issue where Conference Attendance access point was erroneously impacting access to Procedure Logs for Associate Directors

MedHub Release Notes | April 19, 2023

Enhancements

[UME] Student Administrator - Clients may now run the Schedule Lottery optimization task asynchronously

Updates

[GME/UME] Faculty, Resident and Student - Corrected display issue when evaluation question text exceeded maximum displayable characters
[GME/UME] All User Types - Student, Resident and Faculty dropdowns will now sort inactive users alphabetically at the bottom instead of interspersed with active users
[GME/UME] Faculty - Corrected issue where user would see Low Score urgent task with no results when the user's mentor or advisor access was removed
[GME/UME] All User Types - Corrected issue with erroneous links showing in the footer for users with limited access
[GME] GME Office - Detailed response language added to API call users/resident Update when user attempts to send invalid demographics information
[GME] GME Office - Corrected issue where medical license number was incorrectly formatted for some trainees when imported from a dynamic form
[GME] GME Office and Program Administrator - The Resident Ad Hoc Demographics report was updated to better reflect the expect data points when the Institutional Start Date filter is used
[GME] GME Office and Program Administrator - The Resident Ad Hoc Demographics report was updated to better reflect the expect data points when the Orientation Date filter is used
[UME] Student Administrator - Corrected issue causing the Curriculum Mapping Session export to return different courses than selected
[UME] Support User - Corrected issue with implementer tool where courses could be mapped to incorrect locations

2022

2022.1 Release

This release included several enhancements to existing features on the UME platform, including:

Ability to apply reciprocity logic to Faculty and Residents' aggregate view of student evaluations
Ability for Student Administrators to control students’ access to peer evaluations in Review & Release groups
Expansion of the available delivery window for Automated Evaluation rules
Expansion of the option to email the student target when a new performance evaluation is completed
Expansion of reciprocity behavior to accommodate students who are evaluated by multiple Outside Evaluators in a single course
Ability for Course Directors to access several sites under a single core course to view all related student evaluations from the core course
Ability for Course Coordinators to input portal messages in the core course to display in associated site courses

This release also ended the transition period for moving the control of student evaluation access to Student Administrators via Review and Release Groups. Course Coordinators will no longer see the previously used settings.

Curriculum Mapping

Updated XML with new data for AAMC curriculum import that conforms to new and existing business rules

User Interface updates:

Ability to identify in the settings tab which courses are clerkships and indicate a clerkship type of "integrated" or "rotation"
Ability to identify the duration of a given instructional method for a course in HH:MM
Ability to identify the minimum and maximum number of courses in a particular course grouping that a learner must take and when a particular course is required or optional
Ability to create course groups and program descriptions

Low Score Alert Urgent Tasks

Low Score Alert Urgent Tasks have been restored for all user types. This includes faculty and associated special designations -- Course Directors, Associate Course Directors, Advisors, Program Directors, Associate Program Directors, and Mentors. Any newly submitted evaluations with Low Score Alerts are expected to trigger the expected Urgent Tasks.

IRIS 2.0

Acquire CMS vendor certification and complete initial launch

QGenda Updates

Allowed clinic data to be imported and include work periods

Mobile

Multifactor authentication was made available.
User directory with name, photo and clickable link to contact information was made available for all users.
Users can access a list of all programs and department/core programs for the user’s Institution including the program’s contact and their information.
Ability to see notes, reminders, appointments, and meetings on the mobile calendar.
Faculty and residents can see messages to the evaluator when a resident or student initiates a performance evaluation and includes a message.

Evaluation Contestation

Ability for residents to contest a performance evaluation
Faculty evaluator and/or administrator will have the option to respond/resolve

Security/Maintenance

Ability to configure minimum number of characters for passwords
Implemented commercial key and secret storage (Security improvements)
Support for multi-factor authentication (Improved security)
Implemented source code security scanning to mitigate software vulnerabilities (Improved security)
New disaster recovery server hardware (Improved reliability)
Annual SOC 2 auditing

2021

IRIS 2.0

Begin updates to meet requirements for CMS vendor certification

MISC

CMAP Export - Update basic CMAP export for EPO,Course Objectives, and Sessions
Add functionality to support signature graphics in Form Templates - General Documents

Waitlist

Include Waitlist changes in enrollment audit trail
Include Waitlist changes in Demographics > Enrollment

Mobile

Conference resources were made available as clickable links

General Form Templates

This enhancement will streamline bulk document creation for forms requiring Program Director signatures by populating form templates with an image of the Program Director's signature.

Asynchronous Reporting

Allows reports to run in the background with an alert appearing in the top right corner of your MedHub screen when your report is complete. This change will help Program Coordinators maintain efficiency even when generating data-heavy reports.

User Interface Updates

As a result of security updates to the MedHub component library, users may have already noticed visual changes to the MedHub user interface throughout the platform.

Evaluation Review & Release Settings

This change will add a new level of security and increased oversight in the evaluation process, which leads to better evaluation responses and, ultimately, helps drive program improvement. Please refer to THIS LINK to access an informational video, implementation job aid, and additional information related to this new feature. You can view and share this information as needed throughout the feature roll out.

Student Enrollment Management

Student administrators oversee course enrollment for hundreds of medical students. They need to be able to efficiently process course enrollment requests and have an easy-to-access view of enrollment decisions and associated supporting documentation.

This enhancement to the student administrator Enrollment Requests feature allows programs to retain access to files submitted during the enrollment request process and allow students to view their request history.

Associate Director Access

Roles across UME programs differ in their need to access student and course data. In order to provide Associate Directors with the data they need, MedHub implemented additional access controls for Faculty with Associate Director roles with the ability for access to vary across courses.

This enhancement provides the ability to apply more granular access controls to Associate Director role.

Milestone 2.0

MedHhub added the new Milestone packages.

Security/Maintenance

Upgrade secure protocols (Improved security)
Network security improvements (Improved security)
New server hardware (Improved speed, performance, and reliability)
New network hardware (Improved performance and reliability)
Annual SOC 2 auditing

2020

API

Enhanced the list of available API calls.

Update components of a course from i_clerkship
Resident Education History
Faculty shift/call schedules
Get course objective information on a course objective ID
Get session objective data on a session ID
Get session data on a session ID
Get course data on a course ID
Retrieve user configuration settings (Work hour view, work hour required comment setting and violation required comment 80 per week)
Expand procedures/diagnosis types call to include inactive types in response
Modify users/resident info call to allow for inclusion of DEA numbers

Pre-populated Evaluations

Pre-populated evaluation functionality allows the Student Administrator and/or Course Coordinator to use one or more contributor evaluations to gather evaluation responses from multiple evaluations and have that information flow to and populate an identified master evaluation form.

Associate Director Access

This enhancement provides the ability to apply more granular access controls to Associate Director role.

Waitlist

Enhance Student Enrollment Report to clarify action and students
Automatically approve entry onto a waitlist
Allow students to request a waitlist drop
Prevent self-enrollment adds when a waitlist exists for a course

MISC

Modify Moonlight request/approval emails to include all attachments
Modify Admin/Faculty reports view to include "GME/Finance Reports" section when at least one report is accessible
Enhance ShiftAdmin scheduling interface
Update Global Program/Course selector to incorporate search function
Evaluation Access - Additional Filter on Export Evaluation Data
Allow for selection of course within Faculty > Aggregate Evaluations
Set a time window to allow for enrollments x days before course start
Receive email notification of completed eval when conditions are met
Procedure Log Visibility after Course Ends
Add PLA Management link to program director homepage
Add employee ID field to Student Enrollment Report
Modify Administrator access to modify PLA request forms
Enhanced the list of demographic tokens for Contracts

User Agreement

User must accept a User Agreement in order to access the system

Security/Maintenance

Upgraded server hardware (Improved security & reliability)
Annual SOC 2 auditing