At the residency program level, MedHub allows each program to define its own test scores and certifications making it truly customized. Photos can be easily uploaded and automatically associated with evaluations, procedures and program directories. Search tools and filters make it easy to find a resident quickly and terminated trainees are never co-mingled with active trainees.

 

Demographic security is essential. Through a "send password" link, MedHub makes it easy for residency coordinator to send to send any user their password without compromising their security.

 

The MedHub ERAS import wizard not only imports demographics from ERAS, but also prompts a residency coordinator or GME user before overwriting a field that has already been populated. MedHub also has a customized Microsoft Excel batch demographic import tool.

 

 Demographic  Management:

 

• Over 400 available demographic fields.  Write access to each field controlled by institutional settings to ensure data quality
• Robust search and statistical functionality
• "Smart" ERAS import tool
• Demographics error checking displays critical fields with missing data
• Multiple alerts and reminders (license & visa expiration, non-credentialed residents about to begin training, etc.)
• Easy photo upload automatically associates resident/faculty photos to evaluations, procedure verifications, etc.
• Lookup tables for medical schools, residency codes and multiple lists ensure accurate reporting output
• Test scores and certification sections display information appropriate the individual residency program
• Forms/file upload with settings to hide files or make files available for viewing by residents
• Optional funding and budgeting tools
• Optional contracting functionality with dynamically generated PDF contracts that include pay rates and other vital resident contract information 
• Resident credentialing checklist ensures residents do not begin training prior to credentialing
• Intelligent workflow confirms all critical demographic fields driving reimbursement are verified then locked
• Contiguous gap-free training history records maintained for all residents
• Comment boxes for all demographic tabs as well as private GME comment boxes
• MedHub displays distinction between residents currently training and residents that have trained or will be training during the current academic year
• PGY level displayed in all resident dropdown menus
• Feature to allow administrator to send any user their password without compromising their security
• Change password function allows any user to change their password
• Forgotten password function emails forgotten passwords to users
• Messaging functionality
• Full and complete trainee contracting functionality with contract reconciliation
• Dynamically generated verification letters and certificates
• Lab coat ordering functionality for incoming and legacy trainees
• Current and terminated trainee search functions
• Primary Source Verification (PSV) functionality to ensure trainees have been credentialed before beginning their training
• Awards/Discipline management capabilities
• Visa/Immigration status functions
• Change management for name changes and addresses
• Customized test scores and certifications per program
• Full immunizations management
• Complete GME management of appointment history through termination
• Intelligent IRP setting
• Built-in IRIS limits table
• Ability to indicate a trainee is non-IRIS reimbursable

 

 Demographic Reporting:

 

• Ad/Hoc Resident Demographic Report
• Ad/Hoc Faculty Demographic Report
• Demographic Required Fields Report
• Certifications and Licenses Report
• Education Report
• Resident Profile Report
• Terminations/Promotions Report
• Test Scores Report
• Immunizations Report
• Ability to generate mail merges and labels

 

Demographics - Optional Settings:

 

• GME settings to determine which fields are read only and which are read/write to program coordinators
• GME settings to determine whether coordinators can enter essential demographic data or whether data entry responsibility will be reserved to GME only
• Automatic email when a resident alters their contact information
• Ability to track non-IRIS reimbursable residents

 

Demographics  from The Resident Point of View:

 

• Resident read-only view of demographic data to enhance accuracy (optional)
• Resident access to modify their own contact information improving the opportunity to track new addresses and phone numbers (optional)